Information for Presenters

Oral Presentations

Prepare your presentation:

Be considerate to other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and the changeover to the next speaker. This is essential to ensure adequate time for questions and discussions as well as adherence to the schedule. In addition, please present the same material as reported in your abstract submission.

Total duration (including discussion + changeover):

Kind of talk Duration
Plenary 45 min
Invited 45 min
Regular 25 min
   

Your are kindly asked to be in the presentation room early enough before the session starts. You can then prepare the laptop and check whether your presentation and movies are running. Session chairs are adviced to keep an eye on the time and make sure that all speakers have roughly the same time for their talks.

Audio-visual equipment:

The meeting room is equipped with a data projector (beamer) with various data interfaces (VGA, USB, HDMI etc). A presentation laptop and a laser pointer will be provided. In case you prefer using your own laptop, please inform a member of the local organization committe or the session chairman right before the beginning of the session and check the compatibility with the data projector.

Backup copy of your presentation:

We strongly encourage you to have a backup of your presentation on an USB storage device ready, in case are any technical problems should occur.

Microphones:

Microphones are not foreseen yet. They are also not necessary. In case you still need a microphone, please inform the conference chairmam under juergen.brillo@dlr.de.

Poster Presentations

Poster Session:

The poster session will be held on Wednesday, June 5, 2019, from 4 to 7 pm. It will take place in the ground floor. Here, the hallway adjacent to the meeting room will be used. Additional space for posters is available in the first floor in the aisle between the staircase and the social room.

Poster Mounting:

The posters should be mounted from Monday 4 pm onwards and have to be removed Thursday, 1 pm, i.e. after the official closing of the workshop.

The posters are mounted by means of terminal strips. The terminal strips are already fixed to the walls. Once the upper edge of the poster is inserted into the opening of the strip, it snaps in and the poster hangs (very) stably. Additional balance weights are provided which may optionally be fixed to the posters lower margin so that it hangs straight. De-mounting needs to done under care.

Poster Size:

Maximum Size: DIN A0 (Height: 118.9 cm X Width: 84.1 cm)
Orientation: Portrait

The lateral space is limited. Hence, please don’t use landscape orientation. It will technically be problematic to exhibit posters with landscape orientation.

Language

The official language at the workshop is English.

Mobile phone manners

As a courtesy to other attendees, please observe the appropriate mobile phone behavior. When attending the workshop, please turn off your mobile phone and other wireless communications or use the silent notification options. If you must take a call, please step out of the room rather than disrupting the event. Thank you for your cooperation.

WIFI

The venue DLR Cologne offers free WIFI to all workshop participants. Passwords will be announced on-site. Alternatively, you may use public WIFI like Eduroam which are availablee too.